Activities
Code of Conduct
By-Laws
Letter to Applicants
Application
Form
Parental Consent Form
Participation Agreement Form
Rule Agreement Form
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ARTICLE I:
NAME
SECTION I: The official name of the organization shall be
the Tulelake-Butte Valley Fair Junior Fair Board.
ARTICLE II: PURPOSE
SECTION I: The main purpose of this board is the training
and development of young people in the areas of leadership,
community organization and county fair operation; to develop
an association of youth from the general community of the
10-A District Agricultural Association in helping to augment
Fair awareness throughout the county.
ARTICLE III: MEMBERSHIP
SECTION I: Open to all youth 13 (and in 8th grade) – 19
years of age (and in high school), as of November 1 of the
year of application. Each member will serve for a one-year
term Membership will not exceed 19 members.
SECTION II: The term of membership on the Junior Fair Board
shall begin November 1 and end on October 30 of each
calendar year.
SECTION III: A member of the Junior Fair Board may serve
more than one year by reapplying for an additional year of
membership if he/she is accepted by the Membership Selection
Committee and if he/she has met the prior year Junior Fair
Board obligations in a satisfactory manner.
SECTION IV: If a Junior Fair Board member wishes to serve an
additional term, he/she must submit a letter stating his/her
intent to serve an additional term to the Membership
Selection Committee. The Membership Selection Committee
shall evaluate these letters as applications.
SECTION V: Attendance at all Junior Fair Board meetings is
mandatory. Membership on the Junior Fair Board shall be
terminated immediately following the first monthly meeting
missed without a valid excuse. The president will send a
letter to the terminated Junior Board member in a timely
manner and will have the letter co-signed by a senior
advisor.
SECTION VI: New members will be notified by mail, by the
senior advisors after they have been confirmed a position on
the Junior Fair Board.
SECTION VII: Candidates must live in Siskiyou or Modoc
county, have and maintain a GPA of 2.0 or above.
SECTION VIII: Code of Conduct
No members of the Junior Fair Board shall associate with
drugs, alcohol or tobacco of any form while working on
Junior Fair Board activities.
Members of the Junior Fair Board shall not use any obscene
language while working on any Junior Fair Board activity.
Each member of the Junior Fair Board should conduct
him/herself in an appropriate manner in order to set a good
example for others.
ARTICLE IV: APPLICATIONS
SECTION I: Applications for Junior Fair Board membership
will be accepted
September 1 – October 15. Interviews will be held at the end
of October as determined by the Membership Selection
Committee.
SECTION II: The Membership Selection Committee shall be
composed of the
Fair CEO, a Fair Board member and at least one of the Junior
Fair Board senior advisors.
ARTICLE V: VOTING PROCEDURE:
SECTION I: Voting will follow Robert’s Rules of Order. If
there is a dispute over the decision of the chairperson, the
matter(s) will be taken to the Junior Fair Board senior
advisors.
ARTICLE VI: OFFICERS
SECTION I: President
1) Presides over all meetings of the Junior Fair Board and
develops
agenda with appropriate consultation with senior advisors.
2) Represents the Junior Fair Board.
3) Approves all chairpersons and is an at-large member of
all committees.
4) Serves as the Junior Fair Board liaison to the Fair
Board.
SECTION II: Vice President
1) Presides over meetings in the absence of the President.
2) Assists the president in maintaining order.
3) Is responsible for coordinating greeters for Fair.
SECTION III: Secretary
1) Keeps minutes of all meetings.
2) Records and distributes all minutes and agendas and keeps
a copy of each for the Junior Fair Board’s and Fair Board’s
permanent files.
3) Maintains an accurate record of all meetings.
SECTION IV: Historian
1) Maintains archives of current and past events.
Responsible for clipping all newspaper articles and
associated materials printed about the fair.
2) Takes pictures and maintains a scrapbook of all Junior
Fair Board activities.
SECTION V: Reporter
1) Handles all press releases regarding Junior Fair Board
activities.
2) Serves as liaison to the fair publicity coordinator.
ARTICLE VII: ELECTIONS
SECTION I: Elections
1) To be held during the second board meeting of the board
year.
2) All members may run for any office except President or
Vice-President, which require one year of prior membership.
3) Nominations must come from the floor.
4) All voting for office will be by closed ballot.
5) Senior advisors will count the ballots and advise the
Junior Fair Board of election results.
ARTICLE VIII: STANDING COMMITTEES
SECTION I: Youth Awards Committee
1) Solicits sponsors
2) Assists in award selection
3) Organize award distribution
SECTION II: Junior Livestock Auction Committee
1) Attend all Junior Livestock Auction Committee Meetings
2) Volunteer in the Livestock Office during the fair for the
Auction Committee.
SECTION III: There shall be other committees as deemed
necessary.
ARTICLE IX: AMENDMENTS
SECTION I: Amendments will be made by majority vote of the
Junior Fair
Board.
ARTICLE X: ADVISORS
SECTION I: Criteria
1) There will be a minimum of two and not more than four
senior advisors, one of who will be a representative of the
Tulelake-Butte Valley Fair Board of Directors.
2) College students may opt to serve as junior advisors to
the Junior Fair Board. The number of junior advisors will
not exceed five. Junior Advisors will be selected by the
Junior Fair Board senior advisors and will assist the senior
advisors. Junior advisors are not voting members of the
Junior Fair Board.
3) Any advisor may be removed at the discretion of the Fair
Manager and his/her fellow advisors if their conduct is
deemed inappropriate.
ARTICLE XI: MEETINGS
SECTION I: The Junior Fair Board will meet monthly on the
fourth Wednesday of each month at 6 p.m.
SECTION II: Meetings will be held at the Fair office in
Tulelake unless scheduled previously to be held in a
different location to accommodate the geographic diversity
of the Junior Fair Board. |
