We give first preference to returning vendors, but welcome new applicants as well. The fair reserves the right to allocate available space, to select vendors, and to limit the number of similar products in a manner which the management deems is most beneficial to all concerned and to the successful operation of the fair. We cannot guarantee exclusivity of items; please be advised that our goal is to fill our buildings and provide as much variety to fair goers as possible. Please be aware of new hours of operation. Vendors will be in violation of their contract if booths do not operate according to the hours of operation and could be subject to loss of booth space the following year.
Eligibility: The Summer Event Series is open to artists, craftspeople, concessionaires, non-profits, government agencies, commercial enterprises, and food vendors. Political organizations or action committees that are properly licensed or organized in accordance with state and local laws may request a vendor booth. Political candidates who have officially filed for office at the time of the event may also apply.
Booth space will not be granted for content, products, services, or materials that are divisive, controversial, or inconsistent with family-friendly programming. All vendor materials, messaging, products, services, and interactions must align with and support the family-friendly nature of the event.
All vendor representatives are expected to conduct themselves in a professional and respectful manner at all times. Unprofessional or disrespectful behavior may result in loss of eligibility for future events. The Tulelake Butte Valley Fairgrounds reserves the exclusive right to deny or revoke participation, before or during the Summer Event Series, for any vendor who does not meet these standards or who fails to fully disclose the purpose or activities of their booth in their application.
Registration: Only one vendor is permitted per space, and all equipment, displays, and materials must fit within the assigned area. Vendors requiring additional space will be charged accordingly. Subleasing vendor spaces is not permitted.
All registration fees are non-refundable. Refunds will not be issued for any reason, including inclement weather, event cancellation, or other circumstances, regardless of organization type, due to the high demand for vendor spaces.
All registrations for any or all events must be received by May 31. Required insurance certificate, any applicable Health Department certificates, or required detailed plans for activities must be submitted with the registration. Incomplete applications will not be accepted.
Payment must be made by credit card or check and received prior to booth space assignment. All payments are due no later than two weeks prior to the June event.
Vendor confirmations and booth locations will be emailed one week before the event.
Insurance: Vendors are required to provide proof of insurance with a minimum coverage of $1,000,000 per occurrence and $2,000,000 aggregate. A Certificate of Insurance (COI) must be submitted and on file with The Tulelake Butte Valley Fairgrounds before a booth space is assigned.
The COI must include specific language that is available on our website. Vendors should contact their insurance provider with any questions regarding these requirements. An example of a correctly completed COI is provided below.
A valid Certificate of Insurance is required prior to beginning the application for the Summer Event Series. Failure to upload a properly completed COI may result in denial of participation in the event series.